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Permanent (GH764)

HR Assistant – Tokyo (¥4,500,000 – ¥6,000,000)

Our client is a highly successful tech company with offices world-wide. They are currently looking to hire an HR Generalist to work at their Japan Office and support the JAPAC region. Reporting to the HR Business Partner for the region, you will manage day to day HR issues for their Tokyo office as well as work support the HRBP on the wider JPAC region. Key responsibilities will include:

  • Manage employee on-boarding and off-boarding activities. This includes, but is not limited to, pre-onboarding processes in the com employee onboarding sessions, managing company laptops, office entrance cards, Social Insurance related matters etc.
  • Maintain employee files and facilitate compliance activities, policies and procedures and filings
  • Lead initiatives and create opportunities in Japan to help foster a collaborative and “fun” performance based culture
  • Play a key role in the development and implementation of engagement, belonging and inclusion initiatives for employees across JA Consult with JAPAC HRBP to develop solutions, programs, policies, and training, when appropriate
  • Point of contact for regional benefit questions
  • Liaise with Total Reward to arrange our employee medical checks
  • Work along with the People Partner manager,JAPAC to act as as our local Japan Vendor liaison for any day-to-day comp and benefit Support with recruiting as and when needed.
  • Work closely with the broader HRBP team on any special projects or initiatives including but not limited to employee engagement.
  • Oversee day-to-day office operations and procedures in the Tokyo Office including but not limited to – receiving visitors, answering inventory for office supplies, IT assets, office upkeep.
  • Manage HR administration for the office and process invoices for the Japan office.

The ideal candidate will be comfortable being in a multifaceted role with the mindset that no job is too big or too small. Communication is of paramount importance with this role, with a high level of comfort partnering with multiple teams such as Total Reward Development, HR Ops and Facilities across multiple time zones. With at least two years’ relevant human resources experience, any knowledge of recruiting or recruiting coordination would be highly advantageous. Familiarity with Japan Country laws which govern policies and practices of hiring, compensation, benefits and employment will be desirable, and an ability to interact with internal and external contacts at all levels of management including Executives and Senior Management. Excellent interpersonal and communication skills (both verbal and written) are a must.

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